The thank you letter to a donor is not an end, but a beginning. Get it right, and you are well on your way to keeping that donor for years.
Here is a sample thank you letter based on our 10 tips for writing a thank you letter.
[Date]
[Address of Donor]
Dear [name]:
Thanks to you, Michael and his 4-year-old sister, Janet, celebrated Michael's 6th birthday with cake and balloons in a safe and loving place.
Thank you for your recent generous gift of [amount donated] to the Children's Residential Services of Greater Boston. Your commitment to helping displaced children in our community weather the crises in their lives is appreciated by those who help them and, most importantly, by those who benefit from our services -- children just like Michael and Janet.
Thanks to donors like you, the Children's Residential Services of Greater Boston has provided 250 children just this year with a place to live, learn, and feel safe.
Your donation will be used to purchase 12 new computers for our facility over the next six months. The children are eager for the new computers so that they can do their homework and communicate with friends and family. The computers are part of our Excellence in Service Campaign that is designed to upgrade and modernize our facility.
We invite you to take a tour of our residential site and meet some of the 15 staff and 50 children who are currently in residence. We are always proud to show off our facility and have our supporters meet the children we serve with the help of your generosity. Just let us know when you might be available.
Janet Teebs, our development director, is always available to set up a tour for you, or to answer any questions you may have. Don't hesitate to call her at 520-446-0912, or email her at janetteebs@CRS.com.
Meanwhile, we will keep you updated on the children and our campaign through our quarterly newsletter and monthly emails.
Again, thank you for all you do for our organization.
Sincerely,
Malcolm Wexter
Executive Director
