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Sample Cover Letter for a Grant Proposal

By

Mary Smith, PhD
Program Officer
Community Foundation
4321 Common Lane
Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center is respectfully requesting a grant in the amount of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are conscious of the changing demographics in our service area, and are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively (1) provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and (2) raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it in an effort to be the most inclusive, and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is in fact successful, our board is committed to integrating a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the center will serve as the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also take referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether there is a possibility of meeting with you to discuss the merits of our proposal. Should you have any questions in the interim, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Sincerely,

Jane Lovely
Executive Director

ENCLOSURE

*Letter reprinted with permission from Winning Grants, Step by Step, Third Edition, Mim Carlson and Tori O'Neal-McElrath, Jossey-Bass, 2009.

Resources:

Storytelling for Grantseekers, Second Edition, Cheryl A. Clarke, Jossey-Bass, 2009
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Winning Grants, Step by Step, Third Edition, Mim Carlson and Tori O'Neal-McElrath, Jossey-Bass, 2008
Compare Prices

Grant Writing for Dummies, 4th Edition, Beverly A. Browning, Wiley, 2011.
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